“What is the Shortest Word in the English Language that Contains the Letters: abcdef?
Answer :
feedback.
Don't Forget that Feedback is one of the Essential Elements of Good Communication.”
While doing your Post
Graduate Diploma in Management, you will learn about the power of
communication in management and one of the best way to ensure a healthy
communication is to do it on a regular basis.
The concept of one-on-ones is based on the structure of effective two
way communication on a regular basis. This helps you to have a clear picture of
your team objectives, gives you a better understanding on how coach your people
and identify the areas of improvement not only them but also for you.
Many
Post Graduate
Diploma Courses, stresses on
the importance of the one-on-ones in bridging the gap between you and your
team. This not only strengthens your relationship with the team but also
creates an energised and motivated environment to work.
Having
regular one-on-ones keeps you informed everything that is going on in
your team and also offers an opportunity to fix any possible conflict of
interest at an early stage thereby ensuring the bonding of the team as well as
happy individual team members. In this spirit, here are a few tips to ensure a
great one-on-ones with your team:
1. The Right
Place
The best place to carry one-on-ones is
the neutral ground. Having a conversation in your office or in a place where
you are watched by many people not only will create a negative environment for
your team member but would also hamper a friendly conversation.
You can always take them for a coffee and
talk business in a non formal way. This would help create a comfortable
environment where both the parties could feel free to speak about their
concerns. This is also a great way to bond with your team in an
informal manner and would help you establish more cooperation with your team
members.
2. The Right Time
The most effective way to carry
one-on-ones is to keep them on a regular basis. The frequency and the duration
of the meeting can depend on the agenda you have for your meeting but the possibility of a one-on-one should always
be there on the table. This would not only ensure a level of confidence in your
team member that you are there whenever they need you but would also help fix
the issues at an early stage before they take some unmanageable turn for you.
3. The Right
Scope
There should always be an agenda in mind
before you set up your one-on-ones. It could cover anything from the addressal
of possible issues to exploring future career growth options for your team
members. The agenda should be communicated in advance so that both the parties
can come fully prepared and there is no
wastage of time in building the base of the conversation. The right scope also
establishes a fact that you take these one-on-ones very seriously and it is not
just a waste of time or a mere formality for you.
4. The Right Tone
The one-on-ones are all about setting the
right tone of the meeting. These could work extremely well for you or can turn
out to be a big disaster if you are not careful with the tone of the meeting.
Try to reduce the power gap and make your team member feel comfortable so that
he can speak freely and without any pressure. Use these meetings to work
closely with each other so as to hit high levels of performance at the same
time keeping the atmosphere warm and upbeat.
5. The Right
Goals
Listening to someone and acting upon it
are two very different things. The one-on-ones would be only successful when
there are certain visions and goals are involved so that you could actually see
the effectiveness of one-on-ones in a quantifiable way. Make it a habit setting
clear goals about what needs to be achieved in a given time frame. This would
also create an agenda for your next meet. Create minutes of meetings and share
it with your team members in order to establish common ground and avoid any misunderstanding
from happening.
